Similar to the role played by any secretary in an establishment, a medical secretary performs similar duties. However, the discrepancies lie in the environment in which this individual operates. A medical secretary is an individual who manages the routine tasks of a medical or health facility. These individuals may greet you upon sight or may well be working behind closed doors out of sight. In regards to income, the average medical secretary salary in the United States is $33k and is likely to grow as the career is expected to grow 36% over the next decade.

Average Medical Secretary Salary by Percentiles

The range of average medical secretary salaries by percentile is $22k and $46k. When you’re new to the field, you can expect a starting salary in the lower percentiles due to the fact that you lack the experience of secretaries you’re competing against. There are other factors involved, including location and certification, but generally speaking, you’ll make about $25k a year starting out.

Hourly Wage$10.67$12.69$15.34$18.37$22.31
Weekly Wage$427$508$613$735$892
Monthly Salary$1,850$2,200$2,658$3,183$3,867
Annual Salary$22,200$26,400$31,900$38,200$46,400

Top Paying Industries for Medical Secretaries

The absolute best industry to be a medical secretary is with corporations. This is basically the only industry that the medical secretary salary averages close to $70k per year, or $33 an hour wage. At second is the Health and Personal Care Stores at $60k annually.

RankIndustriesHourly WageWeekly WageMonthly SalaryAnnual SalaryEmployment Level
1Management of Companies and Enterprises$33.27$1,331$5,767$69,200 4,000
2Health and Personal Care Stores$28.85$1,154$5,000$60,000 1,200
3Consumer Goods Rental$18.56$742$3,217$38,600N/A
4Colleges, universities, and professional schools, Privately owned$18.41$737$3,192$38,300 1,000
5Rental and Leasing Services$18.37$735$3,183$38,200N/A
6Educational Services, Privately owned$18.32$733$3,175$38,100 1,000
7Offices of Dentists$18.08$723$3,133$37,600 75,000
8Insurance Carriers$17.98$719$3,117$37,400300
9Scientific Research and Development Services$17.79$712$3,083$37,000400
10Research and Development in the Physical, Engineering, and Life Sciences$17.79$712$3,083$37,000400

Highest Paying States for Medical Secretaries

New Jersey, Washington, District of Columbia, Massachusetts, and California were the top paying states for medical secretaries with salaries of about $38k – $40k annually. For an detailed list, go to our comparison table of medical secretary salary by state.

RankSalaries by StatesHourly WageWeekly WageMonthly SalaryAnnual SalaryEmployment Level
1New Jersey$19.13$765$3,317$39,800 14,000
2Washington$18.99$760$3,292$39,500 11,000
3District of Columbia$18.85$754$3,267$39,200 1,000
4Massachusetts$18.51$740$3,208$38,500 21,000
5California$18.41$737$3,192$38,300 68,000
6Minnesota$18.41$737$3,192$38,300 8,000
7Connecticut$18.17$727$3,150$37,800 4,000
8Alaska$17.88$715$3,100$37,200 1,000
9New York$17.45$698$3,025$36,300 11,000
10Rhode Island$17.45$698$3,025$36,300 3,000

Lowest Medical Secretary Paying States

If you landed on this page, then the salary of medical secretaries is important to you. With that said, it’s great to know which states rank at the bottom for lowest wages and salaries. The #1 state for the worse income is West Virginia at $27k, or about $13 an hour. West Virginia was followed closely by Louisiana, Oklahoma, and Kentucky, all which have salaries below $29k.

RankSalaries by StatesHourly WageWeekly WageMonthly SalaryAnnual SalaryEmployment Level
1West Virginia$13.03$521$2,258$27,100 1,000
2Louisiana$13.61$544$2,358$28,300 3,000
3Oklahoma$13.75$550$2,383$28,600 7,000
4Kentucky$13.80$552$2,392$28,700 6,000
5Arkansas$13.80$552$2,392$28,700 3,000
6Mississippi$13.89$556$2,408$28,900 1,000
7Alabama$14.09$563$2,442$29,300 5,000
8Tennessee$14.09$563$2,442$29,300 5,000
9Kansas$14.23$569$2,467$29,600 2,000
10New Mexico$14.28$571$2,475$29,700 4,000

Top Metropolitan Cities for Medical Secretary Wages

Medical secretaries were paid the highest in the Bay Area of California at $44k annual salary. The next major cities were Oakland, Fremont, and Hayword in California with an average salary of $43k.

RankMetropolitan CitiesHourly WageWeekly WageMonthly SalaryAnnual SalaryEmployment Level
1San Francisco-San Mateo-Redwood City, CA$21.20$848$3,675$44,100 5,000
2Oakland-Fremont-Hayward, CA$20.87$835$3,617$43,400 5,000
3New York-White Plains-Wayne, NY-NJ$20.53$821$3,558$42,700 8,000
4Seattle-Bellevue-Everett, WA$20.34$813$3,525$42,300 5,000
5Santa Ana-Anaheim-Irvine, CA$19.81$792$3,433$41,200 7,000
6Newark-Union, NJ-PA$19.76$790$3,425$41,100 4,000
7Boston-Cambridge-Quincy, MA$19.28$771$3,342$40,100 10,000
8Tacoma, WA$19.09$763$3,308$39,700 1,000
9Taunton-Norton-Raynham, MA$18.75$750$3,250$39,000200
10Framingham, MA$18.70$748$3,242$38,900900

Top Paying Non-Metropolitan Areas for Medical Secretaries

At a distant #1 is the suburban areas of Nantucket Island and Martha’s Vineyard with an hourly wage of over $21, or nearly $44k per year.

RankNon-Metropolitan AreasHourly WageWeekly WageMonthly SalaryAnnual SalaryEmployment Level
1Nantucket Island and Martha's Vineyard$21.06$842$3,650$43,80050
2Eastern Sierra Region of California$18.99$760$3,292$39,50050
3Western Central Nevada$18.85$754$3,267$39,200100
4Northern Mountains Region of California$18.70$748$3,242$38,900300
5Southeast Alaska$18.27$731$3,167$38,00080
6Central Washington$18.03$721$3,125$37,500200
7Mother Lode Region of California$17.50$700$3,033$36,400300
8Eastern Connecticut$17.50$700$3,033$36,40030
9Northwestern Washington$17.36$694$3,008$36,100200
10Southwestern Washington$17.31$692$3,000$36,000200

Highest Medical Secretary Employment Level by States

The top two states to become a medical secretary are Texas and California, which have 78k and 68k professionals, respectively. Ohio, Massachusetts, and Pennsylvania completed the list of states with the highest number of opportunities.

RankStatesHourly WageWeekly WageMonthly SalaryAnnual SalaryEmployment Level
1Texas$14.47$579$2,508$30,100 78,000
2California$18.41$737$3,192$38,300 68,000
3Ohio$14.62$585$2,533$30,400 39,000
4Massachusetts$18.51$740$3,208$38,500 21,000
5Pennsylvania$15.14$606$2,625$31,500 20,000
6Arizona$15.10$604$2,617$31,400 18,000
7Florida$14.52$581$2,517$30,200 18,000
8Missouri$14.81$592$2,567$30,800 16,000
9Oregon$16.54$662$2,867$34,400 15,000
10New Jersey$19.13$765$3,317$39,800 14,000

Job Outlook

There were a whopping 526,000 medical secretary professionals in 2012 and that number is expected to grow in 2013 and 2014. By 2022 and 2023, there will be over 715,000 medical secretaries in the US. This growth of 36% far outweighs the 12% in other secretarial roles and 11% on all jobs. Based on the numbers and trends, this is a great career to get into over at least the next decade.

Employment Projections Data Medical Secretaries, 2012-2022 
Employment, 2012 525,600
Projected Employment, 2022 714,900
Employment Difference: 189,300
Medical Secretary36%
Secretaries and administrative assistants12%
Office and administrative support occupations7%
Total, All Occupations11%

Source: Bureau of Labor and Statistics

Medical Secretary Requirements

medical secretary salary dataThe majority of medical secretaries have at least a high school education and some experience with regards to the operation of offices and computer skills. However, the position of a medical secretary in some cases requires more credentials or even a higher form of education.

Those who wish to serve in this area need a certificate or an associate degree from an accredited institution. Most programs offering certificates are customarily completed in a year or less. Individuals can obtain their certifications through an International Association of Administrative Professionals (IAAP). If you are a medical secretary but wish to make further improvements to your career, you can opt to become certified through the American Association of Medical Assistants.

In most respects, an employer is less hesitant in hiring an individual with an associate’s degree for a medical secretary position. By enrolling in a 2-year program, an individual would have acquired the requisite information and knowledge of the human’s anatomy, office technology, medical offices, machine transcription, and office management skills.

Medical Secretary Job Description

A medical secretary performs several job functions.

Administrative Duties

Common administrative duties include:

  1. Utilizing computer applications such as Word Processor and Spreadsheet
  2. Manning the telephone
  3. Greeting patients when they do arrive to see the doctor
  4. Synchronizing and filing medical records of patients
  5. Completing and coding forms for insurance
  6. Setting up appointments for patients to see the doctor
  7. Organizing admissions and lab services for the hospital
  8. Book keeping, billing and correspondence managing

Clinical Duties

Common clinical duties include:

  1. Obtaining medical history
  2. Explaining the different medical procedures and treatments to patients
  3. Getting clients ready for an examination
  4. Helping the Physician during his examinations
  5. Gathering and preparing samples for the lab
  6. Performing simple tests in the lab
  7. Providing instructions to patients with regards to special dieting and medications to be used
  8. Preparing and regulating medications as instructed by the Physician to patients
  9. Authorizing the refilling of prescriptions when directed to do so
  10. Drawing blood samples from a patient when required
  11. Performs electrocardiograms

salaries of medical secretariesIn addition to the aforementioned educational requirements and responsibilities of a medical secretary, they are also expected to have great written and communication skills and they should be able to employ proper time management and organization techniques in order to get things done on time. Even though this particular secretary does provide administrative assistance to a doctor, they are distinguished or identified from other secretaries as a result of their clinical duties.

Understanding job requirements, duties, profession outlook, and medical secretary salary by state will help you consider all of these factors before making a decision on pursuing this career. There are many healthcare careers that you may want to consider, as well. Factoring all of these in, we that you can more easily choose that perfect career.